VILLAGE OF WATERLOO

REGULAR MEETING PROCEEDINGS

November 13, 2023

 

The Board of Trustees of the Village of Waterloo met for a Regular Meeting on November 13, 2023 at 7:00 pm in the Village Office, 509 S. Front Street.  Present were Chairperson Travis Harlow and Trustees Sass, Rotert, A. Harlow, and Rochford.  Attorney Solomon and Clerk Smith were also present.

Chairperson T. Harlow called the meeting to order at 7:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.  

Minutes from the September 11, 2023 Special Meeting, October 9, 2023 Regular Meeting, October 16, 2023 Special Meeting, and the October Treasurer Report were approved as presented.

The following bills were approved be paid: Astro Concrete LLC- repairs 43125, Bi-State Motor Parts, Inc- supplies 66.34, Black Hills- heat 229.67, CivicPlus- website 1837.50, Commercial Recreation Specialists- supplies 1627, Cox Business Services- phone 1381.84, Custom Electric- repairs 17814, Daily Record- publications 219.33, Danko Emergency Equipment- supplies 19662.30, Douglas County Register Of Deeds- lien release 10, Douglas County Treasurer- repairs 5124.61, Eakes Office Solutions- copier 443.59, Elite Vehicle Outfitters- repairs 479.60, First State Bank- TIF tax distribution 3889.07, Ingram Library Services- books 868.33, JD’s Carwash And Detailing- cruiser 36.55, Mack Bros Sports Construction- repairs 33825, Marco- copier 103.72, Max McKeever- supplies 400, Menards- supplies 811.39, Micromarketing Associates- books 95.78, Nebraska Humane Society- contracted animal control 533, New Moon- cleaning 800, Office Depot- supplies 170.82, Omaha Public Power Dist.- electricity 6419.39, Orkin, Inc.- repairs 239.97, Out On A Limb- repairs 1975, Papillion Sanitation- trash 365.01, Powermanager- software 6451.29, Publication Printing- supplies 330.75, Melissa  Smith- reimbursement for supplies 40.68, Desirae Solomon- attorney fees 1500, Ty’s Outdoor Power & Service- repairs 391.99, Feld Fire- repairs 292.99, Jelinek Hardware Company- supplies 15.07, O’Reilly Auto Parts- supplies 13.48, Peopleservice, Inc- contracted maintenance 17506, Rhonda Shelton- utility account refund 21.49, Verizon Wireless- cell phone 365.41, Visa- supplies 2445.11

Total Accounts Payable: $171,928.07

Total Payroll: $50,241.30          

       

The following motions were approved:

-    To approve Resolution 11-13-23-01, to approve appointment of Jacob Jordahl to the fire department

-    To approve Resolution 11-13-23-02, to approve appointment of Jamie Weis to the fire department

-    To approve Resolution 11-13-23-03, to approve appointment of Connor Pfal to the fire department

-    To approve Resolution 11-13-23-04, to approve appointment of Michel Raffel to the fire department

-    To approve Resolution 11-13-23-06, to approve appointment of Brent Rising to the fire department

-    To approve Resolution 11-13-23-08, to approve employment of Brandon Adams as a full-time police officer with a starting wage of $26 per hour

-    To approve Resolution 11-13-23-09, to approve employment of Adam Bates as a part-time police officer with a starting wage of $25 per hour

-    To approve Resolution 11-13-23-10, to approve installation of lights and equipment on the new cruiser by Elite Vehicle Outfitters in the amount of $10,677.45

-    To approve payment to Elite Vehicle Outfitters in the amount of $10,677.45

-    To approve Resolution 11-13-23-11, to approve completion of electrical work on main street lights by Custom Electric in the amount of $6,250.00

-    A hearing was opened at 7:29pm for a zoning change application for 2818 N 240 St from R-2 Residential to BC Business Commercial.  No comments were made.  The hearing was closed at 7:31pm.

-    To waive the three readings of Ordinance 831, to approve zoning change for 2818 N 240 St from R-2 Residential to BC Business Commercial

-    To approve Ordinance 831

-    To place renewal documents on file

-    To approve renewal with Inspro Insurance

-    To approve Resolution 11-13-23-12, to approve Year end certification of street superintendent

-    To approve a winter firework stand permit for United Methodist Church

-    To approve Resolution 11-13-23-12, to approve Foundation One ACH Contract renewal

 

There being no further business, the meeting was adjourned at 7:44 pm.  A Special Meeting is scheduled for November 27, 2023 at 6:00pm and the next regular meeting is scheduled December 11, 2023 at 7:00 pm.  

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

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VILLAGE OF WATERLOO

REGULAR MEETING PROCEEDINGS

December 11, 2023

 

The Board of Trustees of the Village of Waterloo met for a Regular Meeting on December 11, 2023 at 7:00 pm in the Village Office, 509 S. Front Street.  Present were Chairperson Travis Harlow and Trustees Rotert, A. Harlow, and Rochford.  Trustee Sass was absent.  Attorney Solomon and Clerk Smith were also present.

Chairperson T. Harlow called the meeting to order at 7:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.  

Minutes from the November 13, 2023 Regular Meeting, November 27, 2023 Special Meeting, December 4, 2023 Special Meeting and the November Treasurer’s report were approved as presented.

The following bills were approved be paid: Astro concrete-repairs 11250, Bistate-supplies 25.16, Black Hills-Heat 1083.30, Bobcat-repairs 465.58, Cox-phone 1160.26, Cummins-repairs 2259.70, Custom Electric-wwtf repairs 7850, Daily record-publications 170.66, Danko-bunker gear 6331.14, Demco-supplies 141.09, EMC-INSURANCE PREMIUMS 78060, Foundation One Bank-final loan payment 3459.02, Garage Door Services-repairs 95, Great Plains-uniforms 207.98, Hike-Library IT support 300, Ingram-library books 127.85, JDs Carwash-cruiser expenses 23.80, JEO-street project 8950, Lincoln National-life insurance 695.68, Menards-supplies 135.87, MUD-cost of water 28292.73, Micromarketing-library books 45, MES-fd repairs 1976.71, NDEE-loan payment 8991.42, NHS-contracted animal enforcement 467.50, New moon-cleaning 400, Office Depot-supplies 255.06, OPPD-electricity 5426.82, Orkin-building maintenance 241.97, Papillion Sanitation-trash 365.01, PeopleService-contracted maintenance 13145, PCAN-dues 40, Rob’s oil-fuel 3930.38, Rochford-park and tree board supplies 250, Schendt-reimbursement for equipment 262.54, Solomon-attorney fees 1,500, United electric-library supplies 33.10, Verizon-cell 206.68, Visa-supplies 2020.53, West O Chamber-dues 300, Workman-utility account refund 55.62

Total Accounts Payable: $190,998.16

Total Payroll: $51,639.88

 

The following motions were approved:

-    To appoint T. Harlow as Chairperson

-    To appoint Rotert as Vice-Chairperson, Rotert abstained

-    To approve Appointed Officials as listed below

 

Village Attorney              Desirae Solomon

Village C.P.A.                 Ed Schroeder

Administrator/Clerk/Treasurer     Melissa Smith

Maintenance Supervisor  Jamie Bednar

Zoning Administrator      Melissa Smith

Chief of Police                Tim Donahue

Village Engineer             JEO Consulting

Street Superintendent     Julie Ogden

Civil Defense/

Emergency Management Fire Chief

Underwriter Ameritas Investments

Insurance Agency           Inspro Insurance

 

Harlow assigned Trustee duties as follow: 

 

David Rochford              Office

Buildings

Travis Harlow                 Water/Sewer

Streets

Bill Rotert    Police/Fire

Levee

Alicia Harlow                  Maintenance

Parks

Levee

Corie Sass   Library

Planning Board

 

-    To put the report from PeopleService on file

-    To cash in CD’s 5897, 3907, 3911, 4421 and 4425 to make the bond payments

-    To approve Resolution 12-11-23-01, to set number of firework stands and fees

-    To approve Resolution 12-11-23-03, approve reappointment of Andy Sass to the Health Board

-    To approve Resolution 12-11-23-04, approve appointment of chairperson to the Health Board, T. Harlow abstained

-    To approve Resolution 12-11-23-05, approve reappointment of Tim Donahue to the Health Board

-    To approve Resolution 12-11-23-06, approve quote from Thiele Geotech for services for the street improvement project in the amount of $8,950.00

-    To donate $250 out of keno funds to DC West Post Prom for community betterment so the youth of Waterloo have a safe place to go

-    To donate $250 out of keno funds to West O Chamber Holiday Basket program for community betterment to help residents in our community that are in need

-    To set the date of the employee appreciation dinner for February 24, 2024 at Farmer Brown’s, T. Harlow abstained

 

There being no further business, the meeting was adjourned at 8:01pm.  The next regular meeting is scheduled for January 8, 2024 at 7pm.  

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

December 11, 2023

 

The Board of Trustees of the Village of Waterloo met for a Special Meeting on December 11, 2023 at 6:00 pm in the Village Office, 509 S. Front Street.  Chairperson Travis Harlow and Trustees Rotert, Rochford and A. Harlow were present.  Trustee Sass was absent.  Attorney Solomon, Village CPA Schroeder and Clerk Smith were also present.

Chairperson T. Harlow called the meeting to order at 6:02 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.  

Motion to put the audit report on file was approved.  

Schroeder presented the audit for the 2022/2023 Fiscal Year.

There being no further business, the meeting was adjourned at 6:37 pm.  The next regular meeting is scheduled for December 11, 2023 at 7:00 pm.

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

1/12            ZNEZ

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

December 11, 2023

 

The Board of Trustees of the Village of Waterloo met for a Special Meeting on December 11, 2023 at 5:30 pm in the Village Office, 509 S. Front Street.  Present were Vice-Chairperson Rotert and Trustees Sass, A. Harlow, and Rochford.  Trustee T. Harlow was absent.  Clerk Smith was also present.

Vice-Chairperson Rotert called the meeting to order at 5:30 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.  

Ordinance 832 (formerly listed as Ordinance 831 in error) was introduced and read for the third and final time.  Motion by Rochford, seconded by Rotert, to approve Ordinance 832.  Upon roll call vote, voting YES: A. Harlow, Sass, Rochford, Rotert.  Voting NO: none, T. Harlow was absent.  Motion carried.  A true, correct, and complete copy is on file at the Village Clerk’s office.

There being no further business, the meeting was adjourned at 5:32 pm.  A special meeting has been scheduled for Monday, December 11 at 6:00pm.  The next regular meeting is scheduled for December 11, 2023 at 7:00 pm.

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

1/12            ZNEZ

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

December 4, 2023

 

The Board of Trustees of the Village of Waterloo met for a Special Meeting on December 4, 2023 at 6:00 pm in the Village Office, 509 S. Front Street.  Present were Vice-Chairperson Rotert and Trustees Sass, A. Harlow, and Rochford.  Trustee T. Harlow was absent.  Clerk Smith was also present.

Vice-Chairperson Rotert called the meeting to order at 6:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.  

Ordinance 831 was introduced and read for the second time.  Motion by Rochford, seconded by A. Harlow, to approve Ordinance 831.  Upon roll call vote, voting YES: Rotert, Sass, A. Harlow, Rochford.  Voting NO: none, T. Harlow was absent.  Motion carried.

There being no further business, the meeting was adjourned at 6:02 pm.  A special meeting has been scheduled for Monday, December 11 at 5:30pm.  The next regular meeting is scheduled for December 11, 2023 at 7:00 pm.  

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

1/12            ZNEZ

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

November 27, 2023

 

The Board of Trustees of the Village of Waterloo met for a Special Meeting on November 27, 2023 at 6:00 pm in the Village Office, 509 S. Front Street.  Present were Vice-Chairperson Rotert and Trustees Sass, A. Harlow, and Rochford.  Trustee T. Harlow was absent.  Clerk Smith was also present.

Vice-Chairperson Rotert called the meeting to order at 6:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.  

The following bills were approved to be paid: Lincoln Financial-life insurance 347.84, MUD-cost of water 28292.73, Schendt-equipment reimb 262.54.

A hearing was opened at 6:01pm to discuss Ordinance 831, to approve annexation and extending corporate limits of the Village of Waterloo.  Motion by Rochford, seconded by Rotert, to put updated map on file.  Upon roll call vote, voting YES: A. Harlow, Rotert, Rochford, Sass.  Voting NO: none, T. Harlow was absent.  Motion carried.

Travis Harlow presented his request for annexation.  Changes were made to the preliminary plan to add an outlot, smaller lots, and fewer commercial lots.  Kathy Kieser asked where the proposed annexed area was located.  Harlow explained the property in question.  Harlow removed himself from the meeting at 6:08pm.

Nathan Shepherd shared concerns over the increased traffic and the effects on the levee on Blondo Street.  Sass explained that she reached out to the engineer and was assured that when that portion of the levee was paved, additional traffic was taken into consideration and the levee is under no threat.  Ron Kieser asked how many acres were being considered.  Smith stated it was 37.6 acres.  No other comments were made.

The hearing was closed at 6:14pm.

Rotert introduced and read Ordinance 831.  Motion by Rochford, seconded by Rotert, to amend the Ordinance striking the words “finding that such annexation is subject to the pre-development agreement”.  Upon roll call vote, voting YES: Sass, Rochford, Rotert, A. Harlow.  Voting NO: none, T. Harlow was absent.  Motion carried.

Motion by Rochford, seconded by A. Harlow, to approve Ordinance 831 as amended.  Upon roll call vote, voting YES: A. Harlow, Sass, Rotert, Rochford.  Voting NO: none, T. Harlow was absent.  Motion carried.

There being no further business, the meeting was adjourned at 6:17 pm.  A special meeting has been scheduled for Monday, December 4 at 6:00pm.  The next regular meeting is scheduled for September 11, 2023 at 7:00 pm.  

 

Melissa Smith, Clerk/Treasurer

 

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

 

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