MINUTES OF THE

REGULAR MEETING OF THE

BOARD OF EDUCATION OF

DOUGLAS COUNTY

SCHOOL DISTRICT 28-0015,

a/k/a, DOUGLAS COUNTY WEST

COMMUNITY SCHOOL DISTRICT

Monday, October 16, 2023

 

The regular meeting of the Board of Education, District #15, in the Cotmty of Douglas, in the State of Nebraska, was convened in open and public session on Monday, October 16, 2023 at the Central Office Board Room, 401 South Pine Street, Valley, NE 68064-0378.

 

Following public notification procedures approved by the Board of Education, Februa1y 14, 2011, in adherence to 84-1411, notice of the meeting was given in advance thereof by posting such Notice on the exterior front door of the high school, elementary school, middle school, Valley City Hall, First Nebraska Bank, and Foundation One Bank. Notice of the meeting was simultaneously given to all members of the Board of Education. Availability of the agenda was communicated in advance notice and in the notice to the Board of Education of the meeting. All proceedings hereafter shown were taken while the convened meeting was open to the attendance of the public.

 

Attendance Taken at 7:00 PM.

Kelly Hinrichs:                Present

Luke Janke:                   Absent

Jamie Jorgensen:           Present

Bill Koile:                       Present

Elizabeth Mayer:            Absent

Jim Tomanek:                Present

Present: 4, Absent: 2.

 

1. Call to Order

The agenda, listing items for consideration by the Board, is on file in the Superintendent’s office. Other matters may come before the Board and the Board has the right to modify the agenda before the meeting.

 

President - “As I call the meeting to order I wish to inform everyone present that a current copy of the Open Meetings Act is posted on the back wall of the Board Room for your review at any time.”

 

2. Public Communications and Correspondence

Comments from the audience were accepted at this time. There was no public communications or correspondence

 

3. Approval of Agenda

Motion to approve agenda as presented passed with a motion by Kelly Hinrichs and a second by Jim Tomanek. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

4. Administrative Reports

4.1. Superintendent’s Report

 

4.2. Financial Report

 

5. Consent Agenda

Motion to approve Consent Agenda Passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

5 .1. Approve Minutes

A correction needs to be made to last month’s minutes. See the motion below for the correction.

 

Motion to correct the minutes under new business item 7.4 that reads “addition of a Middle School Assistant Band Director” to read “addition of a second Middle School Band Director” passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

5.2. Approve Claims for Payment

 

5.3. Approve Financial Report

 

5.4. Approve Classified Staff

Patti Jensen (former Elementary Library Para) hired for Technology Assistant

Cameron Wiese Part-time preschool para

Mary Alhberg Elementaty Library Para

Sandra Thoendel Elementary Sped Para

Sydney Troudt Middle School Sped Para

 

6. Old Business

6.1. Building and Grounds Update:

Update on the completion of the Physical Education and Performing Arts Center Projects

Budget summary of the project to date

Current softball outfield reconstruction update

Boyd Jones is working on the grading and draining of the field and installing new sod.

Facilities Grand Opening, November 7th at 7:00 p.m.

 

7. New Business

7.1. Discuss, Consider, and Take All Necessary Action with Regard to Possible Approval and Authorization to Execute a Real Estate Purchase Agreement

The Board was presented a resolution and purchase agreement for approval by the Board of Education.

 

Motion to approve the purchase of approximately 44.52 acres of real property generally located adjacent to N. 264th Street south ofE. Meigs Street in Valley, Nebraska, and entering into a real estate purchase agreement for the purchase of such real property from the sellers, and that the Board approves the agreement and hereby approves and adopts the attached RESOLUTION passed with a motion by Bill Koile and a second by Kelly Hinrichs. Kelly Himichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

7.2. Discuss, Consider, and Take All Necessary Action to Enter into a Lease Agreement with the Nebraska Educational Building Association (NEBA)

 

Mike Rogers, Counsel from Gilmore & Bell, who has assisted with our NEBA interlocal was in attendance to facilitate discussion about this agenda item.

 

Discuss, consider, and take all necessaty action with respect to entering into a Lease Agreement with the Nebraska Educational Building Association (NEBA) for the District to lease certain facilities from NEBA, a site lease for the District to lease certain real estate to NEBA, and to approve NEBA’s refinancing of the outstanding obligations of the Douglas County West Community Schools Leasing Corporation and NEBA’s financing of new facilities for use by the District pursuant to the Lease, and approval of related matters as provided in the Resolution before the Board.

 

Motion to enter into a Lease Agreement with the Nebraska Educational Building Association (NEBA) for the District to lease certain facilities from NEBA, a site lease for the District to lease certain real estate to NEBA, and to approve NEBA’s refinancing of the outstanding obligations of the Douglas County West Community Schools Leasing Corporation and NEBA’s financing of new facilities for use by the District pursuant to the Lease, and approval of related matters as provided in the Resolution before the Board passed with a motion by Bill Koile and a second by Jamie Jorgensen. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

7.3. Discuss Community Engagement Session, October 30, 2023, 6:30 p.m.

The Board and administration will hold a conummity engagement session on October 30th at 6:30 pm regarding the future outdoor facilities project. An agenda for the meeting was discussed.

 

7.4. 2nd Reading of Policy Updates for 2023

Second reading of Board policy updates; discuss, consider, and take action to adopt said policies. All policies to be updated were presented to the Board.

 

Motion to approve Policy Updates 2023 as presented and to repeal and rescind all existing Board policies that pertain to the same matters or that are otherwise conflicting, including without limitation existing policies passed with a motion by Bill Koile and a second by Kelly Hinrichs. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

7.5. Recognize the Douglas County West Education Association as the Exclusive Bargaining Agent for 2025-2026

The Board was presented with a letter requesting the Board recognize DCWEA as the exclusive bargaining agent for the 2025-2026 school year.

 

Motion to recognize the Douglas County West Education Association as the exclusive bargaining agent for the 2025-2026 school year passed with a motion by Jamie Jorgensen and a second by Bill Kaile. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

7 .6. Adoption of Option Enrollment Resolution Per Policy 5006

Due to changes to the option enrollment law last legislative session, the school board is required to adopt by resolution policies and specific standards for acceptance or rejection of option enrollment applications by October 15th for the following school year. Such resolution for adoption is recommended and attached by the administration for the 2024-2025 school year as an Appendix to newly passed board policy 5006.

 

Motion to approve resolution for acceptance or rejection of option enrollment application for the 2024-2025 school year passed with a motion by Jamie Jorgensen and a second by Kelly Hinrichs. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

8. Adjournment

Motion to adjourn meeting at 7:39 pm passed with a motion by Kelly Hinrichs and a second by Jamie Jorgensen. Kelly Hinrichs: Yea, Jamie Jorgensen: Yea, Bill Koile: Yea, Jim Tomanek: Yea

Yea: 4, Nay: 0

 

Kristi Trost

Board Secretary

 

Dr. Melissa Poloncic

Superintendent

 

DOUGLAS COUNTY WEST SCHOOLS

OCTOBER 2023 CLAIMS

 

GENERAL FUND

360 COMMUNITY SERVICES              9,342.34

A-1 FLAGS, POLES & REPAIR             660.00

ACH BANK FEE                                 71.00

ACTIVE INTERNET TECHNOLOGIES   2,785.00

ADVENTURE ENTERPRISES, LLC        3,926.00

AMAZON CAPITAL SERVICES             3,260.99

APPLE COMPUTER INC                     3,000.00

ARROW STAGE LINES                       1,411.00

ATHLETIC.NET                                 1,060.00

AUL SPECIAL PAY TRUST                  4,166.50

AWARDS UNLIMITED INC                 253.57

BAND SHOPPE                                 1,532.00

BERINGER CIACCIO

DENNEL MABREY           11,122.36

BIG GAME FOOTBALL FACTORY        254.97

BLICK ART MATERIALS                     248.80

BOOKLET LLC                                  143.52

BORDER STATES INDUSTRIES INC    309.25

BOUND TO STAY BOUND BOOKS       251.01

BOYS TOWN                                    7,000.00

BRAIN POP LLC                                2,340.00

BROWN, CORBIN                              1,000.00

BSN SPORTS INC                             4,033.62

CAPPEL NAPA AUTO

SUPPLY - VALLEY                             107.96

CCS PRESENTATION SYSTEMS          1,325.00

CINTAS CORP                                  164.00

CITY OF VALLEY                              2,594.90

CODE HS, INC                                  3,510.00

COX BUSINESS                                119.45

DAILY RECORD, THE                         305.36

DATA VIZION, LLC         27,170.16

DC WEST FOOD SERVICE                 1,364.80

DC WEST SPECIAL

BUILDING FUND            597,849.35

DIETZE MUSIC HOUSE                      536.80

DISCOUNT SCHOOL SUPPLY             154.15

EAGLE SERVICES INC.                      1,105.00

EDUCATIONAL SERVICE

UNIT #3                        12,103.25

EGAN SUPPLY CO                             3,004.03

ELECTRONIC SOUND INC                   125.00

ENGINEERED CONTROLS                    2,095.00

ESHIPPING LLC                                  369.26

FIBER PLATFORM, LLC                        560.78

FIRST STUDENT               30,366.71

FREMONT ELECTRIC INC                    1,925.00

GINGER JOHNSON                             107.19

GREATER OMAHA LEAGUE

OF DEBATE                    75.00

HEARTLAND PEST CONTROL               240.00

HOMETOWN LEASING                        2,522.27

HUMANEX VENTURES LLC                   2,700.00

HY-VEE INC                     55.00

JOURNEYED.COM, INC                       4,976.02

JUST FOR KIDS THERAPY INC      21,190.25

KIDWELL INC.                                  812.50

LAMP RYNEARSON &

ASSOCIATES                  11,125.00

LEARNING WITHOUT TEARS             71.78

LOVE’S TRAVEL STOPS &

COUNTRY STORE                             2,595.88

MACKIN EDUCATIONAL

RESOURCES                   2,638.35

MADISON NATIONAL LIFE

INS CO IN                     2,055.26

MAGIC WRIGHTER E-SERVICE           254.75

MARKING REFRIGERATION               1,039.75

MARTEN, DAWN                                15.72

MATHESON TRI-GAS INC                  34.20

MBCA                            375.00

MCGRAW-HILL EDUCATION INC        4,610.93

MENARDS - ELKHORN                      496.64

METAL DOORS & HARDWARE CO      165.00

MIDWEST MOVEMENT                      450.00

MILLARD SPRINKLER INC                 777.05

MORRISSEY, JAMES                          56.00

MOSYLE CORPORATION                   129.15

NE COUNCIL OF SCHOOL ADM          300.00

NEBRASKA DEPARTMENT OF

EDUCATION                   20.00

NEWZ BRAIN EDUCATION                 109.00

NSAA DISTRICT II                            35.00

OMAHA PUBLIC POWER DISTRICT       31,727.04

ONE SOURCE                                   227.00

P & H ELECTRIC INC                        120.00

PEARSON ASSESSMENT                    120.00

PERRY GUTHERY HAASE

& GESSFORD                                   2,282.90

PRAIRIE MECHANICAL CORP             7,747.50

PRIME SECURED            36,809.03

PRO-TUFF DECALS                           176.00

PUBLICATION PRINTING                  25.35

READING WAREHOUSE                     3,962.11

REALLY GOOD STUFF INC                 29.09

REALLY GREAT READING                                    2,398.80

SAVVAS LEARNING COMPANY           3,180.60

SCHOOL PRIDE LTD                         395.00

SCHOOL SPECIALTY INC                   412.65

SHEPPARD’S BUSINESS

INTERIORS INC             38,236.31

SOL LEWIS ENGINEERING CO           5,938.00

STANZEL’S MOW & SNOW LLC          5,050.00

STAPLES ADVANTAGE                      343.06

THIELE GEOTECH INC                      667.00

UNIV OF NEBR MEDICAL CENTER      3,000.00

UNIVERSITY OF NEBR

OMAHA - CEHHS                              200.00

US GAMES                     999.97

VALENTINO’S                                   517.33

VERIZON                       90.12

WALD, BOB                    24.98

WARDS NATURAL SCIENCE EST INC  225.78

WASTE CONNECTIONS

OF NEBR, INC                                  1,140.39

WATER ENGINEERING INC               302.50

WEST MUSIC COMPANY INC             80.00

WEX BANK                     72.67

WINSUPPLY COMMERCIAL CHARGE   96.99

WOODRIVER ENERGY LLC                1,492.81

ZOOM VIDEO

COMMUNICATION, INC.                    2.30

953,153.86

 

DEPRECIATION

MEDCO SUPPLY COMPANY                2,154.56

PRIME SECURED            11,120.72

SCHOOL HEALTH CORPORATION      1,517.58

14,792.86

 

NUTRITION FUND

CANTEEN REFRESHMENT

SERVICES                      209.10

CASH-WA DISTRIBUTING              22,951.91

CHESTERMAN CO                             948.17

CINTAS CORP                                  476.00

EDUCATIONAL SERVICE

UNIT #3                        7,315.48

HILAND DAIRY                                 6,459.11

ROTELLA’S ITALIAN BAKERY INC       603.66

SYSCO LINCOLN            14,097.54

US FOOD INC                13,982.17

67,043.14

 

SPECIAL BUILIDING FUND

BERINGER CIACCIO

DENNEL MABREY                             9,174.74

BOYD JONES

CONSTRUCTION CO       1,094,962.15

TUNE FACILITIES, LLC                      6,240.00

1,110,376.89

 

10/31          ZNEZ

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