VILLAGE OF WATERLOO

REGULAR MEETING PROCEEDINGS

January 13, 2025

The Board of Trustees of the Village of Waterloo met for a Regular Meeting on January 13, 2025 at 7:00 pm in the Village Office, 509 S. Front Street.  Present were Chairperson Travis Harlow and Trustees Rotert, Rochford (left at 7:20 pm), Sass, and Ewing.  Clerk Smith was also present.

Chairperson Harlow called the meeting to order at 7:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.

Minutes from the December 9, 2024 Regular Meeting, December 17, 2024 Special Meeting and the December Treasurer Report were approved as presented.

The following bills were approved be paid: AR Custom Solutions-door subscription 222.48, Barco-supplies 460, Bauer Built-repairs 76, Bistate-supplies 108.02, Black Hills-Heat 2267.50, Cox-phone 1202.71, Cummins-repairs 379.58, Custom Electric-repairs 206, Daily record-publications 83.34, Fenix-meter hosting 863.50, Fireguard-repairs 556, Globe life-insurance 127.72, Great Plains-uniforms 184.48, Heiman-repairs 1652, Ingram-library books 59.15, JDs Carwash-cruiser expenses 37.40, JEO-road program 1851.25, Jelinek-supplies 7.18, Jensen tire-maintenance truck 748, LONM-conference 2436, Lincoln National-life insurance 354.13, Marco-copier 184.44, Menards-supplies 71.21, MUD-cost of water 10264.80, Micromarketing-library books 34.99, NHS-contracted animal enforcement 467.50, NLC-books 50, New Moon-cleaning 400, Office depot-name plates 22.62, OPPD-electricity 5232.88, Papillion Sanitation-trash 407.78, Publication printing-supplies 44.50, Rob’s oil-fuel 1205.79, RS Tech-software 499, Schoreder-audit 13995, Smith-conf reimbursement, 4Q24 mileage 497.74, Solomon-attorney fees 1500, TDH Contracting-repairs 414.60, Verizon-cell 259.35, Veseris-spraying supplies 193.10, Visa-meg supplies 4132.33, Visual Edge-cybersecurity 8908.15

Total Accounts Payable: $62,668.22   

A hearing was opened at 7:14 pm for the Final Subdivision application submitted by Red Dog at Elkhorn Valley Acres Lot 1.  Ryan Gratopp was present to answer any questions.  No public comments were heard.  The hearing was closed at 7:17 pm.  Motion by Rochford, seconded by Harlow, to approve.  Upon roll call vote, voting YES: Rotert, Ewing, Sass, Harlow, Rochford.  Voting NO: none, motion carried.

A hearing was opened at 7:17 pm a Variance application submitted by Dave Sekera at 510 Madison Street.  Dave Sekera was present to answer any questions.  No public comments were heard.  The hearing was closed at 7:19 pm.  Motion by Rochford, seconded by Harlow, to approve.  Upon roll call vote, voting YES: Sass, Rochford, Harlow, Ewing.  Voting NO: none, Rotert abstained.  Motion carried.

The following motions were approved:

-    To approve switching the employee health insurance plan to Medica

-    To approve Resolution 01-13-25-02, set mileage rate for 2025 at $0.70 per mile

-    To approve Pay Application #2- Omni for overlay project in the amount of $265,592.05

-    To approve JEO invoice #157075 in the amount of $4,107.50 for the street improvement project

-    To approve Resolution 01-13-25-03, to approve moving forward with the bidding process on the design build contract

-    To approve publication of request for proposals for a Performance Criteria Developer for a new wastewater treatment facility

-    To approve Resolution 01-13-25-04, to approve employment of Paul Stewart as a part-time facility maintenance at the Fire Department with a wage of $25/hr

-    To approve Resolution 01-13-25-05, to approve employment of Jeremy Pojar as a part-time facility maintenance at the Fire Department with a wage of $25/hr

-    To approve Resolution 01-13-25-06, to approve SDL for ML Brands for an event at Beyond The Basics Fashion Boutique located at 304 3rd St on February 1, 2025 from 11a-3p

There being no further business, the meeting was adjourned at 7:47 pm.  The next regular meeting is scheduled for February 10, 2025 at 7:00 pm.

Melissa Smith, Clerk/Treasurer

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

2/19            ZNEZ

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

January 13, 2025

The Board of Trustees of the Village of Waterloo met for a Special Meeting on January 13, 2025 at 6:30 pm in the Village Office, 509 S. Front Street. Present were Chairperson Travis Harlow and Trustees Rotert, Rochford, Sass, and Ewing.  Attorney Solomon, CPA Flesner and Clerk Smith were also present.

Chairperson Harlow called the meeting to order at 6:30 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws.

Flesner presented the audit for the 2023/2024 Fiscal Year.

There being no further business, the meeting was adjourned at 7:01 pm.  The next regular meeting is scheduled for January 13, 2025 at 7:00 pm.

Melissa Smith, Clerk/Treasurer

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

2/19            ZNEZ

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VILLAGE OF WATERLOO

SPECIAL MEETING PROCEEDINGS

February 4, 2025

The Board of Trustees of the Village of Waterloo met for a Special Meeting on February 4, 2025 at 6:00 pm in the Village Office, 509 S. Front Street.  Vice-Chairperson Bill Rotert and Trustees Sass, Rochford (left at 6:33 pm), and Ewing were present.  Chairperson Harlow was absent.  Attorney Solomon and Clerk Smith were also present.

Vice-Chairperson Rotert called the meeting to order at 6:00 pm and stated the location of the Open Meetings Act.   Notice of the meeting was duly exercised and mailed per the bylaws. 

The following motions were approved:

-    To approve Resolution 02-04-25-01, to approve moving forward with the bidding process on the design build contract

-    To amend publication of request for proposals for a Performance Criteria Developer for a new wastewater treatment facility to include a noon March 10, 2025 deadline

-    To approve publication of request for proposals for a Performance Criteria Developer for a new wastewater treatment facility

-    To go into executive session to discuss possible litigation and to protect the attorney client privilege at 6:13 pm.  Ewing restated the executive session was to discuss possible litigation and to protect the attorney client privilege

-    To leave executive session at 6:37 pm

There being no further business, the meeting was adjourned at 6:38 pm.  The next regular meeting is scheduled for March 10, 2025 at 7:00 pm.

Melissa Smith, Clerk/Treasurer

A complete text of the minutes of the regular meeting is on file and available for public inspection during regular business hours at the Village Office.

2/19            ZNEZ

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